Annual Meeting Minutes 2011

May 19, 2011

Meeting Location:

Texas Woman’s University, Hubbard Hall Banquet Room Denton, Texas


Registration- Meet and Greet


Meeting called to order and welcome given to members by Ron Tarbutton of Texas Woman’s University

Several door prizes given out


Ron Tarbutton welcomed the attendees to the meeting and recognized new business partners and new facilities members.

Current Board members were introduced: Past President Dee Littlejohn, President Ron Tarbutton, Vice President Ward Sheeder, Secretary Shelton Riley, Treasurer Sallie Spotanski, and Jr. Board Member Gail Henderson.

2:45-3:30 p.m. Technical Presentation

Technical Presentation was given by KBR on the “Environmental Impact Excellence through Co-Operative Job Order Contracting.”

3:30p.m. Tour:

The Little Chapel in the Woods and Texas Woman’s Garden Tour

4:00p.m. Business Meeting Officer Reports:

Secretary’s Report

Copies of previous annual meeting minutes dated 5-10-2010 were passed out for members to review. The Secretary had nothing else to report. Sallie Spotanski moved to accept the Secretary’s report and Dee Littlejohn 2nd. Minutes approved. Minutes will be posted on DFWAPPA web site.

Vice President’s Report

Ward Sheeder reported that the August 11, 2011 DFWAPPA Quarterly Meeting would be held at The University Of North Texas and that RestorX was sponsoring the registration, lunch, and technical presentation. The November Meeting will be held at Dallas Theological Seminary on November 11, 2011.

Treasurer Report

Sallie reported that the current balance in the main DFWAPPA account was $8218.46 and that the Scholarship Fund account as of 4-30-2011 was $5287.18. Ron Tarbutton made the motion to accept the treasurer’s report and Dee Littlejohn 2nd. Report was approved.

Additional Report

Shelton Riley had the business partners that participated in the DFWAPPA Golf Tournament stand so they could be recognized. Shelton reported that the DFWAPPA Golf Tournament raised $2900.00 toward scholarship this year.

President Report

Ron Tarbutton reminded business partners that the $175.00 annual dues are due to be paid now. Ron also told the business partners that the sponsor fees would remain unchanged.

Ward Sheeder reported the changes that the By-Laws Committee was recommending to the members for approval. The members approved removing the fees from the By-Laws since they will be posted on the web site and the creation of a Web Master position on the DFWAPPA Board. Shelton Riley made a motion to accept the changes to the By-Laws and Sallie Spotanski 2nd. Changes to the By-Laws (Revision 5-11),were approved by the members.


Drawings for the four educational scholarships were held and the following members received a $500.00 scholarship:

  • Brian Gerberich -Dallas Theological Seminary
  • Shelton Riley - Texas Christian University
  • Ron Tarbutton -Texas Woman’s University
  • Sam Wager – University North Texas

Election of New Board Members

Ron Tarbutton read a list of board nominees and the floor was opened for additional nominations Individual board nominees were voted on one at a time and approved by a general membership vote.

The new board members are:

President Ward Sheeder, Vice President Shelton Riley, Secretary Gail Henderson, Treasurer Sallie Spotanski, Senior Board member Bill Elvey, Junior Board member Rod Moran, Web Master Dee Littlejohn, and Past President Ron Tarbutton.

The new Board members were formally installed with an oath of office.


Past President Ron Tarbutton announced the President Awards winners.

Facilities Member Kevin Folsom, Dallas Theological Seminary

Business Partner Ric Diaz, TD Industries

Final Announcements

Ron Tarbutton thanked the meeting sponsor KBR for sponsoring the Registration, Dinner and the Technical Presentation.

The next DFWAPPA Quarterly Meeting will be held at UNT in Denton, Texas on August 11, 2011.

APPA 2011 Conference scheduled in Atlanta, Georgia July 14-18, 2011.

CAPPA 2011 will be held in Springfield, Missouri September 24-28, 2011.

CAPPA 2012 will be held in the DFW area October 14-17, 2012.

TAPPA 2012 will be held in San Antonio, Texas April 15-18, 2012.

Recognition of Outgoing President and Incoming President

Ward Sheeder Texas Woman’s University recognized the accomplishments and contributions by the outgoing President Ron Tarbutton. Ron was presented a gift card and an award thanking him for his leadership of DFWAPPA.

Ron Tarbutton ceremoniously handed over the DFWAPPA gavel to incoming President Ward Sheeder.

Gail Henderson made a motion to adjourn and Dee Littlejohn 2nd.

Motion Passed.

Meeting adjourned at 4:30p.m.

Dinner was served from 4:35 -6:00p.m.