By Laws

Adopted at Annual Business Meeting (5-15-14)

 

Bylaws of DFWAPPA 

A Nonprofit Association

 

ARTICLE

NAME 


The name of this association shall be the Dallas Fort Worth Educational Facilities Association, a non-profit association, hereinafter referred to as DFWAPPA.

ARTICLE II 

OFFICES 


The association was founded May 23, 2001 in The City of Dallas, County of Dallas, Texas.

The association shall have and continuously maintain in the State of Texas a registered office, and a registered agent whose office is identical with same registered office, as required by the Texas Non-Profit Corporation Act. The Board of Directors has determined that the registered office of the association in the State of Texas shall coincide with that of the Treasurer, who shall act as the registered agent.

ARTICLE III PURPOSE 

The purposes of this association are: 

 

  1. To promote interest and proficiency in the administration of physical plant operations at university, college, and K-12 educational institutions in the Dallas Fort Worth and surrounding counties.
  2.  To aid and supplement the work of the Texas Association of Physical Plant Administrators of Universities and Colleges (TAPPA), the Central Association of Physical Plant Administrators of Universities and Colleges (CAPPA), and the Association of Higher Education Facilities Officers (APPA).
  3. This Association is not organized for the sole benefit or use of any one university or college. The Association is not intended to be, nor will it be a foundation.                                                                                                                                      

ARTICLE IV MEMBERSHIP, VOTING, and DUES 

 

Section A - INSTITUTIONAL MEMBER 


It is understood that membership is through institutions, and that institutional membership shall be open to educational entities that include colleges, universities and K-12 in the Dallas Fort Worth and surrounding counties. Persons with Physical Plant management or supervisory responsibility within these institutions, which belong to this association as the primary contact, shall be known as institutional members. Institutional members are eligible to vote and may hold elective office. Institutional Member dues are not required provided your institution has an APPA membership. If an institution is not a member of APPA, the current year’s dues will be one half (1/2) of the current Business Partner dues established for the current year.

Section B - ASSOCIATE MEMBER 

 

Associate members shall be other professional personnel employed in the physical plant of a member institution. Associate members are eligible to vote and may hold elective office. Dues are not required provided the institution has an APPA membership. If an institution is not a member of APPA, the current year’s dues will be one half (1/2) of the current Business Partner dues established for the current year.

Section C- AFFILIATE MEMBER 

 

Affiliate membership is for educational institutions of the DFW Metroplex and surrounding counties and are Education Institutions without an APPA membership. Affiliate members are ineligible to vote and may not hold elective office. Affiliate Member dues are not required with APPA membership but are required for membership without an APPA membership. If the Affiliate Institution is not a member of APPA, the current year’s dues will be one half (1/2) of the current Business Partner dues established for the current year.

Section D - BUSINESS PARTNER 


Business Partner members shall be businesses, entities or professionals that have an objective or purpose related to physical plant administration such as consultants, contractors, suppliers, etc. The primary objective of these member entities will be to provide contracted services to the Institutional, Associate and Affiliate Members. All Business Partner members will be posted on the DFWAPPA Web site in the Business Partner section. Each Business Partner has an opportunity to indicate if the company has previous, positive experience with a member institution. Business Partner members are ineligible to vote, hold elective office, and must pay Business Partner dues.

Section E - EMERITUS MEMBERS 

 

Emeritus Membership may be extended to any individual member-institutional, affiliate or subscribing - who has entered a retirement status, after long and faithful service to his or her institution or organization, and has a record of distinguished service to the Association of Physical Plant Administrators.

Nominations for Emeritus Membership may be made by any voting member to the "Special Awards ' 'Committee." Nominations must be submitted to the Committee in writing, and must clearly document the nominee's length and type of service, contributions to the Association, and interest in continued affiliation with the Association. The "Special Awards Committee" shall evaluate the nominee's qualifications, verify the nominee's interest in being awarded Emeritus Status, and submit the nomination to the Board with an appropriate recommendation for their consideration. Emeritus Membership can be awarded as a matter of business at the Annual Meeting. The nomination package shall become a part of the official record of the Association, as an attachment to the minutes of the meeting.

Emeritus Members may not vote and may not hold elective office; however, they may serve on any committee if requested to do so by the Board of Directors. Emeritus Members pay no dues and are eligible to participate in quarterly and annual meetings with fees waived.

Section F - Removal of Membership 


Any member may have their membership revoked or terminated by affirmative vote of the Board of Directors, whenever, the best interests of the Association will thereby be served.  Notwithstanding the foregoing, a member of the Association shall be dropped from the membership rolls of the Association for: (1) Failure to pay dues or (2) Loss of eligibility.

Section G – Reinstatement of Membership

 

Any institution or organization membership which has been terminated may be reinstated by paying past and current dues and/or registration fees with Board approval.

Section H - Dues 


The Board of Directors will review and determine the amount of dues payable to the Association by members of each class and announce the amount at the Annual Meeting.  The dues announcement will be made a part of the minutes for the record.  The word “dues” refer to annual dues.


The Treasurer will contact members during the first three months of the renewal period for payment of dues.

Section I – Meeting Registration Fees:

 

The Board of Directors will review and determine the amount of registration fees which will be payable to the association by members of each class and announce the amount at the Annual Meeting.  The registration fee announcement will be made a part of the official minutes.

The Quarterly/Annual Meeting Registration Fees will be waived for those individuals who serve on the Board of Directors throughout the fiscal year.

When any member of any class is a “No show” for a Quarterly or Annual Meeting that member will be obligated to pay the amount of the current registration fee unless the Treasurer is notified in writing forty-eight (48) hours prior to the meeting. 

 

Section J- Nonpayment

When any member of any class shall be in default in the payment of dues and/or registration fees for a period of three months from the beginning of the fiscal year, or the period for which such dues become payable, membership may be terminated by the Board of Directors.

 

Section K – Reinstatement of Nonpayment

 

When any member of any class shall pay the amount owed to the association they may be reinstated by action of the Board of Directors. 


ARTICLE V OFFICERS of the ASSOCIATION

Section A - Association Fiscal Year

The Association’s Fiscal Year shall begin on April 1 and shall end on March 31 of the following year.  The election of Officers and Directors will be held at the Annual Meeting in May and all terms will begin on June 1 and end on May 31.

Section B - Officers of the Association


The Executive Board shall consist of the following officers: President, Vice President, Treasurer, Secretary, Senior Board Member, Junior Board Member, Webmaster, and Immediate Past President.


Qualifications for all Officers and Directors

All officers of the Association must be DFWAPPA members of an educational institution physical plant with an active APPA membership.

Qualifications are those generally listed as qualities of leadership...

President, Vice President, and Immediate Past President, should have executive ability; the Secretary should be competent with the keeping of accurate records; and Treasurer needs to understand the principles of managing money. All should believe in the worth of the organization's purpose, in loyalty, in willingness to serve in the capacity of the office to which elected, and be willing to attend all meetings of the organization and of the Board of Directors. They should also have the ability to "sell" enthusiasm for the organization.


                                          Section C - Election and Change of Officers

 


At the Association's annual meeting, the following officers shall be elected by the membership in attendance, from a slate of candidates prepared by the Nominating Committee, and accepted and presented to the membership by the Board of Directors:

  1. Secretary (every year for one-year term and may be re-elected)

     

  2. Treasurer (every five years and may be re-elected)

     

  3. Senior Board Member (every year for one year term)

     

  4. Junior Board Member (every year for one-year term)

     

  5. Webmaster (every two years in even number years and may be re-elected)



New officers elected at the Association's annual meeting officially assume office on June 1 of the year of the annual meeting and shall serve as follows:


1. The President assumes the office of Immediate Past President.

2. The Vice President assumes the office of President, and shall serve a one-year term. The President shall be ineligible to serve consecutive elected terms of office.

3. The Secretary assumes the office of Vice President, and shall serve a one-year term or may be re-elected. Should the Secretary stand for re-election at the end of the term, the Senior Board Member shall assume the office of Vice-President.

4. The Treasurer shall serve a five year term and may be re-elected. Treasurer must notify Board at the beginning of the fourth year if they desire to be re-elected.

5. The Senior Board Member assumes the office of Secretary.

6. The Junior Board Member assumes the office of Senior Board member.

7. The Webmaster shall serve a two year term and may be re-elected.


It is the intention for board members to attend all quarterly meetings and the Annual Meeting, but may not be absent more than two meetings in one year. Should any Officer or Director not be available or qualify to serve in the designated capacity for any reason, the Board of Directors will determine the appropriate course of action to deal with the situation.

As a matter of ceremony, the President shall pass the gavel to the Vice President as the concluding act of the annual meeting. At that point, the Vice President unofficially assumes the role of the President; nevertheless, Association business between the end of the Annual Meeting and June 1 shall remain the responsibility of the outgoing officers and Board members.

 

                                                 Section D – Powers and Duties


A.  The President:

 

The President shall serve as Chairman of the Board of Director.

 

  1. Power and Duties

     

    1. The President presides at all meetings and appoints all committees subject to Board approval (unless otherwise provided for in the bylaws).
    2. The President shall serve a term of one year and shall not be eligible for reelection.
    3. Prepares an agenda for all meetings.
    4. Must be firm, competent, tactful and just.
    5. Preserves order, makes parliamentary decisions and rulings and must have a basic knowledge of parliamentary procedures.
    6. May vote to break a tie.
    7. Must be neutral while in the Chair position on controversial matters and must allow full discussion in all debatable motions while presiding as President during meetings. President must leave Chair to debate.
    8. President should arrive at the place of meeting well in advance of time to ensure everything is in readiness for the opening of the meeting.
    9. Assumes the position of The Immediate Past President at completion of his term of office as President.
    10. Shall provide to the Webmaster an article to be published each quarter on the website.
    11. Perform such other duties as the Board of Directors may from time to time designate.

       

      B. The Vice President

      The Vice President shall serve as a member of the Board and also shall serve on the Nominating Committee and shall perform the duties of the President when that individual is absent or unable to serve.  

  2. Power and Duties

     

    1. The Vice President shall become the President when a vacancy in the presidency occurs.
    2. Assumes the position of President at completion of his term of office as Vice President.
    3. The Vice President shall perform the powers of the President during the absence or disability of the President.
    4. Become thoroughly acquainted with the affairs of the Association in order to provide capable leadership upon becoming President.
    5. Chairs the Program Committee; serves as host, reviews and organizes the program section of the quarterly and annual meetings. 
    6. Works with the Board and the President to select timely subjects for technical sessions at quarterly and annual meetings.  Email proposed technical presentations to Board.
    7. Notifies the Webmaster and Treasurer immediately when Sponsorships have been obtained for the Association and will be responsible for having signs made for the quarterly and annual meetings.
    8. Provides in a timely manner complete information regarding sponsorships, place of meeting and maps to the Webmaster regarding upcoming meetings.
    9. Assumes responsibility of ensuring good communications are maintained within the membership.
    10. Proposes to the President names of potential committee members.

       

    11. Perform such other duties as the Board of Director may from time to time designate.

       

      C. The Treasurer:  The Treasurer shall serve as a member of the Board and shall perform the duties of the Vice President when that individual is absent or unable to serve.  

       

  3. Power and Duties

     

    1. The Treasurer is custodian of all funds of the Association and shall keep full and accurate accounts of all funds, receipts and disbursement and other monies collected or due the Association.
    2. Receives and disburses funds by check/debit cards as needed.
    3. The Treasurer gives an itemized report of receipts and disbursements at board meetings and the annual meeting.
    4. The Treasurer sends out dues notices for Quarterly and Annual Meetings.
    5. Prepares a budget to be presented to the Board at the next board meeting following the Annual Meeting.
    6. Shall annually provide appropriate documents to the CPA in order for the Associations yearly return can be filed with the Internal Revenue Service.
    7. The Treasurer is responsible for ensuring all exemption forms and W-9 Forms relating to the Association are current. 
    8.  Treasurer is responsible for preparing and providing W-9 Forms upon request.
    9. The Treasurer registers his or her office with the State of Texas as the registered office of the Association and serves as the registered agent of the Association.
    10. Perform such other duties as the Board of Director may from time to time designate.


      D. The Secretary:  The Secretary assumes the office of Vice President, and shall serve a one-year term or may be re-elected.  Should the Secretary stand for re-election at the end of the term, the Senor Board Members shall assume the office of the Vice-President.

       

       

  4. Power and Duties

     

    1. The Secretary shall keep a record of all the proceedings of the Association.
    2. Keeps on file all committee reports (ex. nomination, bylaws, scholarship, etc.)
    3. Take minutes and makes records available to members upon request.
    4. Serves as the custodian of the constitution, bylaws, rules, resolutions, records, papers and the minutes are recorded with any amendments to these documents properly recorded.
    5. Prepares or assists the President in preparing the agenda for meetings and receives applications.
    6. Notifies committees, maintains organizational rosters.
    7. Keeps the Association’s official membership’s roll.
    8. Maintain attendance records of the Association.
    9. Provides the Board with the name of those institutions which are eligible to apply for a scholarship, if applicable.
    10. Prepare name badges for registered attendees at all meetings. Board Meetings do not require name badges.  Printer provided by Association shall remain in the Secretary’s possession during their term of office.
    11. Perform such other duties as the Board of Directors may from time to time designate.

       

      G.  The Senior Board Member:  The Senior Board Member shall assume the role of the Vice President should the Secretary be re-elected. 

       

       

  5. Power and Duties

     

    1. The Senior Board Member should arrive early at the Associations meetings in order to “meet and greet” attendees prior to meetings.
    2. The Senior Board Member should assist the Vice President in obtaining sponsorships for meetings and become familiar with the process.
    3. Familiarize and have an understanding of the Technical Presentation Guidelines that pertains to our Business Partners.
    4. Shall recruit new Business Partners for the Association.
    5. Works closely with the Vice President to ensure the set-up of the Quarterly and Annual meetings are complete.
    6. Perform such other duties as the Board of Directors may from time to time designate.

       

      H.  The Junior Board Member:  The Junior Board Member shall assume the role of the Senior Board Member.

       

       

       

       

  6. Power and Duties

     

    1. Shall be responsible for taking Association pictures at Special Events, Quarterly and the Annual Meetings and sends the pictures to the Webmaster. Association camera and accessories remain in the possession of the Junior Board Member during his term of office.
    2. Shall recruit institutions within the Association’s jurisdiction and encourage their participation at meetings.
    3. Shall provide quarterly one article to the Webmaster for publication.
    4. Perform such other duties as the Board of Directors may from time to time designate.



      I.  Immediate Past President:  The Immediate Past President shall serve as a member of the Board and Chairs the Nominating and Special Awards Committees.

       

  7. Power and Duties

     

    1. Shall in a timely manner write an article regarding tenure on Board following the Annual Meeting and provide to the Webmaster for publication on the website.
    2. Perform such other duties as the Board of Directors may from time to time designate.


      J.   The Web Master maintains the DFWAPPA website.

       

  8. Power and Duties

 

  1. These duties include posting meetings, events, pictures, and keeping Business Partners and Institution information up to date on the website.
  2. The Webmaster shall post meeting minutes on the website after they are approved by the Board and works with Board to keep the website accurate and up to date.
  3. Perform such other duties as the Board of Directors may from time to time designate.

 

 

                                                      ARTICLE VI

                                                THE BOARD of DIRECTORS


                                           Section A - Composition of the Board of Directors

The Board of Directors shall be composed of eight (8) members and will be considered as the Executive Committee to include the President, the Vice-President, the Treasurer, the Secretary, and the Immediate Past President. The remaining three (3) Board members shall be elected as outlined in Article V, section C. If necessary, the Junior Board members may be elected by the Executive Committee to fill the unexpected vacated Executive Committee position, but otherwise does not automatically advance to the Executive Committee.

                                               Section B - Meetings of the Board

The Board shall schedule meetings. The last meeting shall be held prior to the annual general membership meeting, to review reports from the Standing Committees, handle other items of old and new business as may be on hand, and prepare for the general membership meeting. The other meetings will be scheduled as needed to review programs and handle business. During periods between Board meetings, the President may present by mail, telephone, fax, or e-mail to each Board member, items of urgent business. The Board may officially ballot by mail, telephone, fax, or e-mail to the Vice President on these matters.

The President may call special Board meetings in lieu of the mail ballot approach, if in his opinion, the matter requires detailed discussion, or if three members officially request, in writing to the President, a special meeting to consider urgent business matters. Within one week of receiving the request, the President will send, by registered mail or e-mail, notice of the called special meeting. In either case, the notice will schedule the meeting location and a date not more than one week after the notice is sent out.

                                               Section C - Actions of the Board

The Board of Directors shall conduct all routine business of the Association, approve selected meeting sites, approve programs, and carry out directives required by the membership.

The actions of the Board shall be final on all business and procedural matters, routine expenditures, and program matters. All questions affecting the membership, monetary matters beyond routine expenditures, and constitutional matters, shall be placed before the membership at the next regular meeting. The Board will review the annual budget as presented by the Treasurer at the first board meeting following the annual meeting and vote on the proposed budget at that meeting. The Board of Directors shall rule on questions of policy which arise between meetings.

The Board of Directors may authorize the printing and distribution of any materials that will be of value to the members.

                                               Section D - Specific Duties

1. Manage Finances:

Sources of Income - The main sources of income are:

         a. Dues

         b. Registration Fees

         c. Sustaining Contributions


2. Prepare Budgets:

The budget shall be based on anticipated income and expenditures, such as fixed expenditures and general expenditures. The total expenditures shall not exceed the total anticipated income.

3. Appoint Committees

4. Maintain Membership

5. Direct Expenditures

6. Oversee business and program activities of the Association



Section E - Agenda for Board Meetings


1. Call to order

2. Roll Call/Sign in sheet

3. Minutes of previous Board meetings

4. Reports of Officers

5. Committee Reports


ARTICLE VII

COMMITTEES

Section A - General


1. At the end of each fiscal year, all Standing Committees cease to exist and must be reestablished by the Board. The President may, with the consent of the Board, appoint members to these committees and shall fill vacancies as they occur prior to the next Board meeting. To enhance the effectiveness of the Standing Committees, it is highly desirable to identify these committee members prior to the Annual Meeting, announce the slate of Standing Committee members to the General Membership at the Annual Meeting, and include the slate of members for the record in the minutes of the meeting.

2. The President shall designate such temporary committees as may be required. Upon presenting a final report, such committees automatically cease to exist. The committees' life may extend from one administration to the next. The President appoints the members and designates the chairperson.

3. Any number of the members of any temporary committee may be from the same institution.

4. Rules of conduct for committees include:

        a. Full, free discussion

        b. Only committee members, or their invited guest, present

       c. May create subcommittees

       d. May vote unfavorable recommendations

       e. May vote favorable recommendations

       f. May ask for more time

                                             Section B - Standing Committees

1. Nominating Committee:

This committee shall consist of the Immediate Past President as Chairman, Vice-President, and three voting members not on the Board. This committee is charged with identifying a slate of officers, as required by ARTICLE FIVE, Section B.

Three rules, which apply to the committee for the purpose of nominating officers of the Association, are:

           a. No reporting of committee discussion and actions until authorized.

           b. No one shall be nominated who is unwilling or unable to serve.

A candidate must receive at least a majority of the votes of the committee, to be the committee's choice. At least one candidate must be selected for each office. Several meetings of the nominating committee may be necessary to complete the work of the committee, which includes securing the consent of all candidates to serve.

The committee's work includes preparing the slate of new officers and nominations shall be completed and presented to the Board at the Board meeting which immediately precedes the Annual Meeting.

2. Special Awards Committee:

 

This committee is charged with selecting individuals for the Business Partner and the Facilities Award who have performed outstanding services, duty, or assistance to DFWAPPA.  To be selected for outstanding service recognition, individuals must be a member of DFWAPPA.   No more than two Distinguished Service Awards shall be awarded in any one fiscal year.


The Awards Committee will make and report selection to the President no later than ninety (90) days prior to the annual meeting. The President will take one of the following two (2) actions on the report of the Awards Committee.

 

  1. Approval
  2. Return to the Awards Committee with specific recommendations for reconsideration.

 

Upon approval, the President will have awards prepared for presentation at the Annual Meeting.   The President shall award, at the Annual Meeting, a suitably engraved “Distinguished Service Award known hereinafter as “The President’s Award.”

 

The committee shall consist of no less than four (4) members. The Immediate Past President will automatically serve as Chair of the committee.  The President will automatically serve as a member of the committee,

 

This committee is also responsible for receiving and validating nominations for Emeritus Membership in accordance with the guide lines in ARTICLE FOUR, Section E. The nominees must be a member of the Association.  The President shall present a suitably engraved Emeritus Award (s) at the Annual Meeting   In case the recipient is unable to attend the annual meeting, the award will be given at the next quarterly meeting attended.


3. Bylaws Committee:

This committee consists of one director as Chair a second Board member, and three members not on the Board. The committee may be appointed from time to time, to review the bylaws at the Board's direction, or in response to requests from the membership in accordance with ARTICLE TEN of the Bylaws. The Chair will report back to the Board, and any changes which are recommended and approved by the Board will be presented to the membership of the Association at the Annual Meeting. Proposed bylaws amendments originating at the Annual Meeting shall be given back to the Bylaws committee for review and then voted upon at the next Quarterly Meeting.


4. Program Committee:

This committee consists of the Vice President, as Chair, who will select members as needed throughout his/her term and identify them to the Board by the first quarterly meeting following the Annual Meeting. The Vice President shall be responsible for obtaining a meeting place, arranging and obtaining speakers and ensuring the speaker presentations guidelines are strictly adhered to.

5. Scholarship Committee:

Scholarship committee consist of the President, Senior Board member and two active DFWAPPA' facilities members. Scholarships will be awarded in accordance with the guidelines in Article XI, Section D.


                                                            ARTICLE VIII
                                                     ANNUAL MEETING
                                                           Section A-Time

The Annual Meeting shall be held during May, each year. This meeting shall set aside time to discuss official business, to receive committee reports, elect officers, and carry out other items of business.

                                                      Section B-Agenda

The agenda for the official Annual Meeting shall include:



• Call to Order

• Opening Ceremony (optional)

• Secretary presents the minutes which have been previously approved by the Board from the last Annual Meeting.

 

• Treasurer Report - Presents a detailed itemized report of receipts and disbursements of transactions throughout the fiscal year with totals and balance on hand in various funds.

• Reports: Committee reports, if applicable, should be prearranged and printed for the membership before the meeting.

• Special Committee Reports – Only the Chairperson whose committees have reason to report should be called upon.

• Nomination Committee Report – The Chairperson presents a proposed slate of officers and Board Members

• Special Awards Committee Report – ‘The Chairperson presents nominations for Outstanding Service Awards and for Emeritus Membership.

• Other Business

• Election of Officers and Directors. (ARTICLES V and VI)

• Announcement of Standing Committee members. (ARTICLE VII)

• Announcement of dues for the coming year. (ARTICLE IV)


 

 

 

 


                                                         ARTICLE IX
                              PARLIAMENTARY AUTHORITY and QUORUMS


                                             Section A - Parliamentary Law

All parliamentary actions associated with the annual meeting, meetings of the Board of Directors, or other business meetings shall be conducted in a professional manner. Should strict guidance be required, the latest issue of ROBERT'S RULES OF ORDER shall be applicable.

                                             Section B - Quorums

1. For annual or other Association business meetings, a quorum exists when 25% of the member institutions are represented by at least one voting member.

2. For Board of Directors meetings, a quorum exists when a majority of the Board is present.


                                                          ARTICLE X

                                                      AMENDMENTS

                                                  Section A - Processing and Handling

Amendments to the Bylaws may be proposed by the Board of Directors, or by any member. The Board or member shall forward proposals to the Secretary, who shall refer all requests to the Bylaws Committee.

This committee shall, as necessary, reword or alter the requests (as long as the intent is not changed) and prepare ail items for presentation to the membership.

                                                Section B - Bylaws Changes

1. Proposed amendments to the Bylaws received no less than 30 days before the Annual Meeting shall likewise be referred to the Bylaws Committee and forwarded to members as provided for constitutional amendments. Proposed amendments not received in time, shall be presented directly at the Annual Meeting, pending Board approval.

2. Amendments to the Bylaws may be presented at any regular meeting and may be proposed from the floor. In this event, after discussion and referral to the appropriate committee for review and rewording, it should be brought to a vote. Provided a quorum is present, an amendment to the Bylaws may be adopted by a two-thirds majority vote.

                                              Section C-Mail Ballot

No amendment to the Bylaws shall be voted on by the membership until it has been reviewed by the Bylaws committee and reported to the membership in writing. In the event this cannot be accomplished during the annual meeting and the matter remains as unfinished business, an Association e-mail ballot will be taken. In this case, a two-thirds affirmative vote of the voting membership will be required to make the change official. The matter will be handled by the Bylaws committee and the results will be reported by mail or e-mail to the membership.

 

 

 

 


                                                              ARTICLE XI
                                      CONTRACTS, CHECKS, DEPOSITS, and FUNDS

                                                        Section A-Contracts


The Board of Directors may authorize on a case by case basis any officer or officers, agent or agents of the Association, in addition to the officers so authorized by these Bylaws, to enter into any contract or execute and deliver any instrument in the name of and on behalf of the Association. Such authority may be general or confined to specific instances.


                                                   Section B - Checks

All DFWAPPA preprinted checks, drafts, or other orders for the payment of money, notes, or other evidence on indebtedness issued in the name of the Association, or agents of the Association, shall be certified in such a manner as shall from time to time be determined by resolution of the Board of Directors. In the absence of such determination by the Board of Directors, such instruments shall be signed by the Treasurer, the President, or the Vice President of the Association.

                                              Section C - Deposits and Funds

All funds of the Association shall be deposited in a timely manner in the Association’s bank accounts.   

The Board of Directors may accept, on behalf of the Association, any contribution, gift, bequest, or device for the general purposes, or for any special purpose of the Association. The Board of Directors must be made aware of receipt of funds within 24 hours, or the next business day.

1. Sources of scholarship funding:

          a. Business Partner's donations

          b. Fifty percent (50%) of net profits of DFWAPPA fund raiser

                                             Section D - Scholarships

Scholarships will be awarded to eligible Facility Institutions of DFWAPPA. These scholarships can be used for attending conferences and or educational courses of APPA, CAPPA and TAPPA.  These funds will assist in paying registration/fees, hotel, meals, transportation costs, etc. associated within the scope of facilities/physical plant professions.

  1. A minimum of two (2) Scholarships will be awarded annually (As Funds Allow).


2. Criteria eligibility for scholarship:

 
a. Institutions must be a DFWAPPA member and have been represented at least 2 meetings during the year beginning at the Annual Meeting.

b. A representative from the eligible Facility Institutions must be present at the Annual Meeting in order to receive scholarship.

 

 


                                                          ARTICLE XII
                                                  BOOKS and RECORDS

The Association shall keep correct and complete books and records of account and shall keep minutes of the proceedings of its members, the Board of Directors, and any committees having any authority of the Board of Directors. It shall keep at the registered office a record giving the names and addresses of the members entitled to vote. All books and records of the Association may be inspected by any member, or their agent, or attorney, for any purpose, at any reasonable time.


                                                        ARTICLE XIII
                                                WAIVER OF NOTICE

Whenever any notice is required to be given under the provisions of the Texas Non-Profit Association/Organization Act, or under the provisions of the articles of incorporation, or the bylaws of the Association, a waiver thereof, in writing, signed by the person or persons entitled to such notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice.



                                                        ARTICLE XIV

                                        DISSOLUTION of RESIDUAL FUNDS

In the event of dissolution of the Dallas Fort Worth Educational  Facilities Association (DFWAPPA), any residual funds, after all obligations have been met, will be transferred to the Texas Association of Physical Plant Administrators of Universities and Colleges (TAPPA).


ANNOUNCEMENTS

DFWAPPA Quarterly Meeting

Location: Texas Wesleyan University ...

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